Replace Paper Order Forms With a Digital Sales App
Prodja gives wholesale field reps a mobile app to take orders at customer visits. No more paper dockets, carbon copies, or end-of-day re-keying. Orders go straight into your system, in real time.
What Paper Order Forms Cost Your Business
Lost and illegible dockets
Paper order forms get wet, torn, or misread. A rep's handwriting on a carbon copy becomes a billing dispute. With Prodja, every order is digital from the moment it's placed.
End-of-day data entry
Reps spend hours at the end of each day re-entering orders from paper into your system. Prodja eliminates that step entirely — orders sync to Hub in real time as they're submitted.
No visibility until orders are processed
With paper forms, your manager has no idea what's been ordered until the rep returns. Prodja gives Hub users a live view of all orders as they come in from the field.
Errors in price and quantity
Reps writing orders by hand are guessing prices from memory or carrying a price sheet that may be out of date. Prodja shows the current, customer-specific price for every product — automatically.
No audit trail
When something goes wrong with a paper order — wrong product, wrong quantity, dispute about what was agreed — there's no record. Prodja logs every order with a timestamp, rep name, and customer sign-off.
Delay between order and fulfilment
Paper orders need to travel from the rep to the office before anything can be actioned. Digital orders in Prodja are available to your warehouse or fulfilment team as soon as the rep submits them.
How the Transition Works
Moving from paper to digital doesn't need to be a big project. With Prodja, your reps download the app, log in, and have your full product catalogue on their phone. They can start taking real orders the same day.
The workflow mirrors what reps already do — visit a customer, browse products, confirm quantities — the difference is that the order is captured digitally on the spot. No paper, no follow-up entry.
For reps who visit customers where a formal quote is expected, the app supports a full quote workflow: create a draft, convert it to a quote, share it with the customer for approval, then convert to a confirmed order. The whole process is tracked and visible in Prodja Hub.